Interagency Resource Representative

IARR Incident Position Description

The Interagency Resource Representative (IARR) represents their Geographic Area Coordination Center (GACC) and assists Incident Management Teams (IMT) in providing information and assistance to resources during check-in and initial work assignments. The IARR should have daily interaction and communication with the home GACC, area resources, and IMTs. The IARR reports to the GACC Center Manager or designee and works in the Command functional area.

Prepare and Mobilize

• Ensure individual readiness for the assignment including cell phone, computer, and maps as necessary.
• Prepare for the assignment to include all necessary supplies to remain overnight at incident base camps, if necessary.
• Gather critical information pertinent to the assignment, including an initial briefing from home GACC to include resources mobilized and daily reporting expectations.
• Coordinate travel arrangements with home GACC to ensure most efficient and timely response.

Supervise and Direct Work Assignments

• Provide leadership and guidance in all areas of the Incident Command System (ICS), mobilization and demobilization guidelines and procedures.
• Identify, analyze, and use relevant situational information to make more informed decisions and take appropriate actions.
• Function as IARR Coordinator during assignments as needed.

Perform Interagency Resource Representative-Specific Duties

• Establish contact with the IMT, mobilization centers, and the GACC crew desk/coordinator and/or Center Manager as soon as possible to provide information and assistance during resource check-in and initial assignment.
• Support assigned resources in matters of national and geographic area standards and policy, agency policy, and incident business management.
• Coordinate with IMT, GACC, and local fire managers.
• Provide input to the IMT and GACC on the utilization of assigned resources, considering the well-being and safety of personnel.
• Inform home GACC of the status of assigned resources and relay pertinent information as needed.
• Assist personnel with timekeeping, travel, accidents, injuries, personnel problems, emergencies, and other administrative needs.
• Maintain sensitivity to cultural differences and needs of assigned resources.
• Acquire current manifests, resource orders, and other pertinent information for assigned resources.
• Establish a working location in coordination with the home GACC that allows for the most efficiency in performing IARR duties and proximity to assigned resources.
• Maintain daily contact with a representative of each assigned resource.
• Maintain daily contact with GACC crew desk/coordinator to exchange information on the status of resources.
• Assist in resolving disciplinary matters as requested by the IMT and GACC. Document all information pertinent to the situation and notify the Center Manager and corresponding Fire Management Officer (FMO) as soon as possible.
• Ensure contact with assigned personnel who have been hospitalized or separated from their assignment or unit.
• Help to negotiate extensions or emergency demobilizations for resources.

Communicate and Coordinate

• Communicate effectively through meetings and briefings with multiple resources and other ICS functional areas.
• Follow established processes and chain of command for collecting, producing, and distributing information.
• Ensure clear understanding of expectations and timely communication within and across ICS functional areas and chain of command.
• Conduct and/or participate in After Action Reviews (AAR).
• Coordinate with the home GACC via verbal and written reports to exchange information on the status of area resources.
• In case of death or serious injury, coordinate with Agency Representatives (AREP) to assure that all necessary actions, reports, contacts, etc. are completed.

Manage Risk

• Plan for medical emergencies. Ensure that assigned resources are prepared to execute the Medical Plan (ICS 206 WF). Ensure familiarity with medical responders, communication procedures, and transportation plan.
• Manage a medical emergency based on procedures stated in the Incident Action Plan (IAP), the NWCG Incident Response Pocket Guide (IRPG), PMS 461, Medical Incident Report, or other relevant guidelines.
• Monitor for signs and symptoms of fatigue, illness, or injury. Work with IMT and/or fire manager(s) to mitigate appropriately.
• Identify potential conflicts and resolve within the same operational period, if possible.
• Account for location, health, safety, and welfare of assigned personnel.
• Submit accident/incident reports with pertinent forms (SAFECOM, SAFENET, agency-specific forms) through established chain of command.

Document

• Ensure timeliness and route as required:
  • GACC Daily Reports.
  • Crew Time Report (CTR), SF-261 (Watch: How to correctly fill out a CTR).
  • Emergency Equipment Shift Ticket, OF-297 (Watch: How to Correctly Fill Out The Emergency Equipment Shift Ticket).
  • Incident Personnel Performance Evaluation (ICS 225 WF).
  • General Message (ICS 213).
  • Activity Log (ICS 214).
  • Agency-specific forms.

Demobilize

• Brief assigned resources on incident and agency demobilization procedures and responsibilities.
• Aid expanded dispatch as needed for demobilization.
• Assist IMT in assuring that all required forms, reports, and documentation are complete prior to assigned resource departing the incident.
• Ensure equipment and supplies are returned to appropriate unit.
• Notify GACC of demobilization plans and arrival back at home unit.
• Provide home GACC with required paperwork, evaluations, and IARR closeout report in a timely manner upon demobilization to home unit.
• Transition with replacement IARR when applicable.